There is more to the program than just great deals...
The Preferred Supplier Program is also a collection of tools and resources that help empower small and medium non-profit organizations to take advantage of procurement and purchasing best practices. You'll be granted special access to purchasing/procurement advice and help with special projects from the professionals at RTPS, along with access to program news and developments as they become available.
Key elements of the program include:
Supplier Selection and Management
RTPS takes into account many factors when vetting a potential preferred vendor. First, and most important, we take a very close look at the overall quality of their product offering and the pricing that goes with it, as well as their customer support offering - a standard for any procurment initiative. What RTPS also give strong consideration to is the less apparent quailities an organization possesses - ties to their community, past relationships with our clients and their reputation within the industry. If all these boxes get checked for us, this completes the picture of what a solid and reliable vendor should be.
Going to Market - support with the RFx process
Going to market is a key part of the selection process and ensures compliance, transparency and fairness in your selection process. There are many different approaches to take, but the three most common are:
- Request for Information (RFI) - get a snapshot of who's out there and what they have to offer
- Request For Quotation (RFQ) - who's offering the best products and pricing
- Request for Proposal (RFP) - proposed offerings from potential providers where the required solution is a service (ie. auditing services, construction management).
Our 20+ years of authoring, managing, analysing and awarding contracts via the RFx process ensures the process is done right, efficiently and successfully.
Also offered as an 'a-la-carte" service for one-off projects or special initiatives.
Contract Lifecycle Management
This is the "Management" part of Supplier Selection, and where the realtionships begin to grow. We handle the workflow, ensure the agreed upon pricing and terms are reflected in a simple but iron-clad, RTPS-authored contract, and then get that contract into our contract management database. Moving forward and through the lifetime of the contract, we'll alert you to key anniversary dates, create custom reports based on your needs, and assist you with extensions, early cancellations and pending terminations.
Also offered as an 'a-la-carte" service for one-off projects or special initiatives.